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Version: 2.17.0

User Lifecycle

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Check Workspace docs here.

User onboarding

  • User can sign up using the sign up link provided on the login page, user will receive a welcome email with activation link. New workspace will be created for the user.

    ToolJet - Workspace sign up

  • Users can be added to multiple workspaces. Users can create their own workspaces and manage them.

    ToolJet - Workspace sign up

  • Existing user in active state for a workspace can be invited and on boarded to other workspaces, User will receive an invitation email with join link. If a user does not exist in the system, then they will receive a welcome email to setup the account, user can follow the link and on setup the account, once its done the user will be assigned to the new workspace created for the user.

    ToolJet - Workspace sign up

  • Invited user can onboard through SSO login, without using an invitation link from the workspace login page

    ToolJet - Workspace accept invite

  • If enable sign up option in enabled in SSO general settings for the workspace, user can setup account through SSO login without an invite from the workspace login page

    ToolJet - Workspace sign up using SSO

Archive user

  • User can be archived by workspace admin from using Manage User page

    ToolJet -Workspace Archive user

Unarchive user

  • User can be unarchive by workspace admin from using Manage User page

    ToolJet - Single-Workspace Unarchive user

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    Archive or unarchive will not affect user login, user can login and use other workspaces where user is in active state.

Switch between workspaces

ToolJet - Workspace sign up using SSO

User status

StatusAble to log inHow to activate
activeYes
invitedNo (Yes with SSO)Login through SSO or invitation link
archivedNoNot able to activate. Invite from Manage Users page, status will be changed to invited

Workspace SSO flow

  • Diagram shows how SSO configurations are chosen in common login page and workspace login page. Instance level SSO is configured in environment variables and Workspace level SSO is configured in respective Manage SSO page.

    ToolJet - SSO Flow