User Lifecycle

Single-Workspace

User onboarding

• If no user is present in the system, there will be Sign-up option in the login page. User can sign up by entering their email address. Tooljet will be sending a welcome email with activation URL to the email address. User can follow the activation URL and onboard to ToolJet.

  

• User with admin privileges can invite members

  

• Invited user will receive welcome email with activation URL, unregistered user can follow the link and setup Tooljet account

  

• Invited user can onboard through SSO login, without using an invitation link

  

• If enable signup option in enabled in SSO general settings, user can setup account through SSO login without an invite

  

Archive user

• User can be archived by workspace admin from using Manage User page

  

Unarchive user

• User can be unArchived by workspace admin from using Manage User page

  

info

Archive or unarchive will affect user login, user won't be able to login using email id and password unless user is in active state

Multi-Workspace

info

Check Multi-workspace docs here.

User onboarding

• User can sign up using the sign up link provided on the login page, user will receive a welcome email with activation link. New workspace will be created for the user.

  

• Users can be added to multiple workspaces. Users can create their own workspaces and manage them.

  

• Existing user in active state for a workspace can be invited and on boarded to other workspaces, User will receive an invitation email with join link. If a user does not exist in the system, then they will receive a welcome email to setup the account, user can follow the link and on setup the account, once its done the user will be assigned to the new workspace created for the user.

  

• Invited user can onboard through SSO login, without using an invitation link from the workspace login page

  

• If enable sign up option in enabled in SSO general settings for the workspace, user can setup account through SSO login without an invite from the workspace login page

  

Archive user

• User can be archived by workspace admin from using Manage User page

  

Unarchive user

• User can be unarchive by workspace admin from using Manage User page

  

info

Archive or unarchive will not affect user login, user can login and use other workspaces where user is in active state.

Switch between workspaces

User status

Status	Able to log in	How to activate
active	Yes
invited	No (Yes with SSO)	Login through SSO or invitation link
archived	No	Not able to activate. Invite from Manage Users page, status will be changed to invited

Multi-Workspace SSO flow

• Diagram shows how SSO configurations are chosen in common login page and workspace login page. Instance level SSO is configured in environment variables and Workspace level SSO is configured in respective Manage SSO page.